Executive Coordinator, Advocacy
Reports to:
Chief of Staff, Center for American Progress Action Fund
Staff reporting to this position:
None
Department:
Advocacy
Position classification:
Exempt, full time; Nonunion - Level 3
Compensation range:
$58,000–$66,700 per annum
Work site:
On-site (Washington, D.C., office)
Summary
The Center for American Progress Action Fund is seeking an Executive Coordinator, reporting to the Chief of Staff and directly supporting the President of the Center for American Progress Action Fund. The Executive Coordinator will provide high-level administrative, scheduling, logistical, and operational support to the President, while also helping coordinate cross-cutting administrative needs across the broader Advocacy department.
This position is central to keeping a fast-moving political, advocacy, and fundraising operation organized. The Executive Coordinator will manage the President’s calendar, travel, meeting preparation, follow-up systems, expenses, and administrative workflows. The position will support administrative functions and coordination across the broader Advocacy department and play a key role in supporting fundraising and donor stewardship efforts. The Executive Coordinator will support donor scheduling, meeting preparation, Salesforce entry, follow-up tracking, event logistics, and coordination with front-line fundraising staff. The ideal candidate is highly organized, discreet, proactive, responsive, and comfortable operating in a fast-paced environment with competing priorities.
Responsibilities:
- Serve as executive assistant to the President of CAP Action, managing calendar, travel, meeting preparation, expenses, follow-up, and daily administrative workflow.
- Track priorities, deadlines, internal requests, external commitments, and follow-up items to help ensure the President and Advocacy department stay organized and on schedule.
- Prepare and maintain notes, agendas, briefing materials, calendars, task lists, contact lists, and other organizational systems as needed.
- Support cross-department coordination across the Advocacy, policy, Communications, Executive, Legal, Finance, Development, and other teams and departments to help ensure that goals, timelines, and deliverables stay on track.
- Assist with administrative coordination across the broader Advocacy department, including meeting scheduling, materials preparation, team logistics, internal systems, and shared tracking documents.
- Prepare the President for donor meetings by preparing background materials, coordinating briefing documents, tracking follow-up, and ensuring relevant information is entered into Salesforce.
- Maintain and update donor records, including meetings, outreach, and follow-up, in Salesforce and shared calendars.
- Provide logistical support for CAP Action-hosted events, briefings, convenings, and other external engagements, including guest lists, registration support, materials preparation, and internal coordination.
- Handle confidential and nonroutine information with discretion and sound judgment.
- Communicate with internal and external contacts in a professional, timely, and responsive manner.
- Help ensure administrative systems are clear, current, and useful across the Advocacy department.
- Perform other duties as assigned.
Requirements and qualifications:
- Bachelor’s degree or equivalent experience is required.
- At least two years of professional experience.
- Prior experience in political, organizing, advocacy, communications, or other related organizations is preferred.
- Prior experience scheduling for a senior executive, principal, or fast-moving team is strongly preferred.
- Demonstrated entrepreneurial ability to develop alliances and coordinate shared interests of all parties.
- Excellent organizational skills and attention to detail.
- Excellent problem-solving skills designed to meet the challenges of the organization.
- Excellent communication, interpersonal, and customer service skills, with an emphasis on timeliness.
- Proficiency with Google Suite, Microsoft Word, Outlook, and Excel.
- Ability to use data and CRM systems to support fundraising strategies and priorities, measure outcomes, and drive superior performance. Prior experience with Salesforce is a plus.
- Flexibility and eagerness to learn.
- Ability to follow instructions and ask clarifying questions.
- Ability to take initiative, work independently, and work as a member of a team.
- Ability to prioritize, multitask, and meet deadlines in a fast-paced environment.
- Ability to maintain confidentiality.
- Commitment to American Progress’ mission and a broad progressive agenda.
- Knowledge of various progressive philanthropic and political sectors including racial equity, rights, justice, international affairs, public health, education, or democracy is desirable.
American Progress offers a full and competitive benefits package. Candidates from diverse backgrounds are strongly encouraged to apply.
Apply Now
This announcement will remain posted until the position is filled. No phone calls, please.
Please note that only those individuals whose qualifications match the current needs of this position will be considered applicants and will receive responses from American Progress.
This is not a remote position.
Thank you for your interest in American Progress.
Additional information
American Progress operates two separate nonprofit organizations to maximize the progressive agenda: the Center for American Progress and the Center for American Progress Action Fund. This job posting refers collectively to the two organizations under the name “American Progress.” The Center for American Progress is a nonpartisan 501(c)(3) tax-exempt research and educational institute. It undertakes research, public education and a limited amount of lobbying. The Center for American Progress Action Fund is a nonpartisan 501(c)(4) tax-exempt organization dedicated to achieving progress through action. It works to transform progressive ideas into policy through rapid-response communications, legislative action, grassroots organizing, political advocacy, and partnerships with other progressive leaders. The organizations share office space and employees.
American Progress is dedicated to promoting diversity, equity, and inclusion. Diversity is more than a commitment at American Progress—it is the foundation of what we do. American Progress recruits, employs, trains, compensates, and promotes regardless of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, veteran status, medical condition, and all the other characteristics that make us unique.
For more information on the Center for American Progress, please go to www.americanprogress.org. For more information on the Center for American Progress Action Fund, please go to www.americanprogressaction.org.